Council of State Speech-Language-Hearing Association Presidents

Travel Reimbursement Request

Travel Reimbursement Request Form

Travel Policy (from Operating Procedures Section of P&P)
Due to economic considerations, the Executive Board approved the following travel policy in November 2018.
With the addition of the Alumni Liaison position, the Executive Board approved the following travel policy in November 2021.

Executive Board members (President, President-Elect, Past President, Treasurer and Secretary) can be reimbursed up to $500 for travel and meal expenses for each CSAP meeting. Travel is defined as any funds spent related to traveling to and from CSAP (e.g., taxi, uber, shuttle, parking). Meals while traveling and attending CSAP are capped at $50 (not to include alcoholic beverages). Any travel or meals expenses beyond $500 are the responsibility of the board member.

Executive Board members (President, President-Elect, Past President, Treasurer and Secretary) can be reimbursed for three hotel nights for each CSAP meeting. Reimbursement amount is capped at $200 per night. Any expense over $200 per night will be the responsibility of the Executive Board member. Any hotel expense under the $200 per night rate will be reimbursed for the exact amount of the hotel bill.

Alumni Liaison and Commissioners can be reimbursed for up to two hotels night for each CSAP meeting. Reimbursement amount is capped at $200 per night. Any expense over $200 per night will be the responsibility of the Alumni Liaison/Commissioner. Any hotel expense under the $200 per night rate will be reimbursed for the exact amount of the hotel bill.

  1. Meeting registration fees to the CSAP Conferences in the fall and spring will be paid for elected officers and includes lunches that are covered by registration fees. Registration may be paid for Commissioners and Alumni Liaison who are no longer state officers. Social events will be paid for by the elected Executive Board members.
  1. Expense vouchers are to be submitted to the Treasurer as soon as possible following the spring and fall meetings. Each Executive Board member submitting for reimbursement can expect to be reimbursed within 30 days. Receipts are required for all reimbursements.
  1. Expenses not covered by the travel policy must be pre-approved by the Treasurer and the President.

Expense Reimbursement Request

  • Items currently reimbursable are listed below. Reimbursement will be issued for your actual expense or up to the maximum amount indicated above.
    • Document expenses by uploading receipts/invoices to this form.
    • Requests for reimbursement are to be submitted within 30 days following the conference or meeting to receive reimbursement. Requests received after that time may not be honored.
    • Submit completed form. CSAP Office and CSAP Treasurer will review and approve request. You will be contacted directly for questions or clarification.
  • Reimbursement Request: Hotel

  • Reimbursement Request: Travel (Officers Only: Up to $500)

  • Reimbursement Request: Other, e.g. Meals (Officers Only: Combines with Travel Expenses.)

 

Verification